Management Committee
Management Committee
Topics: income tax issues.
Management Committee
Management Committee
Management Committee
From: WaCoMa on behalf of Hans Ehrbar
Decisions:
Topics:
Discussion:
Proposal:
Proposal File: ../ proposals/
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Management Committee
Decided to approve Vivian's offer to be the contact person for the snow plough man.
Kevin gave report about his work; he is authorized to do some interior maintenance starting January, with the first priority being the hole in the workshop attic. Others are a hole in the CH chimney space, ceiling dry walls where the decks were deficient (they all seem to be fixed now), interior CH paint.
We do not have a glass recycling person at the present. Nearest glass bin is at Jordan Park.
Isabella's window glass shifted. In the Spring we should identify all the windows that need to be done and fix them.
We are still waiting for the gutter toppers and will also ask them about the downspouts.
Nonfunctional ovens and icemaker in the kitchen, Kevin was authorized (for pay) to find out who to contact, Nancy has offered to be available when someone comes out to fix it, and Carol can also be available on Mondays and Tuesdays.
Myste submitted now an itemized list of things to be done; we decided to pay her $15 an hour but in the future we need the itemized list for approval before the work is done.
Then we discussed the budget. 2 main items in the budget this year which were not there last year: 2500 for weeding which were paid last year out of donations, 1500 for taxes which were not in last year's budget because of our ignorance of the tax laws. We also decided to budget compost for the community, and 3000 dollars for tree trimming. This gives a shortfall which requires a rise in condo fees by more than 10 percent. The budget also has nothing in either year regarding the gutter toppers.
Although Linda and Mike P are in favor of keeping the line on condo fee increases, Hans is in favor of raising the condo fees by 10 percent. We deferred the final decision until the next meeting on Jan 7.
://lists.econ.utah.edu/mailman/listinfo/WaCoMa
Dear friends and neighbors:
Today, 4 members of the management committee met with our accountant, in order to understand the tax situation. Things are different and simpler than we thought. The homeowners association has two kinds of income, exempt and non-exempt. The exempt income are the homeowners fees, and the nonexempt income is our interest from the reserve fund, laundry fees, and donations for use of the Common House. We can either pay 15 percent tax on both exempt and nonexempt income or pay 30 percent on nonexempt income and have the exempt income tax free. Here the fact is relevant that our additions to the reserves are not tax deductible, i.e., as long as we pay $1000 per month into our reserve account, we will have $12000 per year of exempt income. Therefore, there is no hope to have zero exempt income on an ongoing basis and our best option is to pay 30 percent on our nonexempt income, and have the exempt income tax free.
Only in exceptional years when we have big expenses paid out of our reserve, will our exempt income be so low that it makes sense paying 15 percent tax on total income, but usually this is not the case. In order to get into this more favorable situation it may sometimes be good to bunch expenses into one year instead of spreading them out over two years.
This simplifies things a lot. We thought we had to spend all our budget before the end of the year because otherwise it would become taxable income. That is wrong. We can carry it over etc at will.
We have very little control over our non-exempt income. It is mainly the interest income we get from the Oppenheimer Fund, and we will have to pay taxes on it.
There is another part of non-exempt income the management committee was discussing, namely, the laundry fees. It is easy to forget writing down when you do the laundry, and the laundry fees collected have declined from $700 last year to $450 so far this year. Also, since it is non-exempt income, it would be necessary for us to depreciate the washing machines and dryers, which complicates our accounting a lot and also lead to higher tax accountant bills, for what is really trivial amounts. Therefore the management committee is proposing to the community that next year we abolish the laundry fee altogether. This will save us taxes and will make bookkeeping much easier. This would mean that the monthly assessment would have to go up by $1.50 per month per household. The advantages, besides making things simpler, would be: this may encourage more people to use the laundry facility. This is good because our commercial front loading washers are more economical in water and also wear much better than private machines in the homes. This also means more casual encounters among community members, which was one of the main motivations for the laundry facility. And fewer washers and dryers cluttering homes and going into the landfill. It is also an advantage that those who are in financial difficulties can be sure they can always wash their clothes.
This will be among the things you will have to decide about when we make the budget proposal, but we wanted to give you a heads up so that you can think about it already. In our next management committee meeting on Dec 17, 7 pm, we will put the budget together, and everybody who has input is invited to attend.
Hans.
One urgent action item coming from Mike W and Hans's inspection of the workshop after the meeting: what shall we do about the leak in the workshop roof?
Myste submitted a bill for CROWN maintenance items and a large number of hours without putting a dollar number on the hours. It was not very well explained what kind of work was done. We referred it back to the CROWN committee for better explanation.
Gutter toppers were discussed. Hans will ask if we can get a break so that it will be $5000 instead of $5790, which is a 14 percent discount. If they don't agree, he will email the management list. The present bid has all the high gutters which get leaves, leaving out gutters which can be reached from the ground by a step ladder. We may want to do the Common House gutters on the South and West sides, and the carport gutters, in an additional bid, but the car ports are very long, this will be expensive.
Linda will make an appointment with our tax attorney. Mon Wed or Fri after 4. Linda, Mike W., Hans, Ann, and Kay are willing to attend.
Regarding our excess income one possibility might be that we will not charge condo fee for December. We will ask the tax attorney if this is an option.
Also to ask the tax attorney: where did the discrepancy come from between our accounting income and the taxable income last year?
Is it possible/advisable to add the interest earned by the Oppenheimer Fund back into the reserve?
Can we expense the gutter toppers or must they be accounted as capital outlays?
One of the items on the check list for CROWN is the hole in the ceiling of the workshop. Mike W and Hans looked at it after the meeting, it was wet, i.e., there is a leak in the roof. How much time do we have to fix the hole and the leaking roof?
Mike P. showed Hans and Mike W how to change the furnace filters in the CH. One big square one in the entrance area (furnace is in upstairs East Crawl Space), two longish ones in SOuth Hallway (furnace is in crawl space in the ceiling of the SOuth downstairs bathroom), and two longish ones in the hallway upstairs (furnace is in laundry room).
Hans.
Reminder that today is a management committee meeting.
Here is the bid from rain gutter specialties. We have to decide which units, if any, we want them to do.
Hans.
Install Gutter Topper on specific units. Includes complete tune-up and clean-out of gutters.
[Rain Gutter Specialities Proposal] November 4, 2008
This Proposal is based upon current material and labor cost. This Proposal may be withdrawn if not accepted within ten (10) days
Proposal Particulars Options & Accessories Install Leaf Protection Investment
Total terms: 30% deposit due upon acceptance balance due substantial completion 30% deposit balance due
The prices reflect all labor, materials, and tax.
Hans signed the checks; there were no issues. Someone else will have to do the second signature. Linda has received the insurance packet which we should go through at the next meeting.
Management Committee Minutes Wed Night
Mike P., Linda R., Mike W., Hans, Ann.
Mike P. and Hans looked at the bricks on the side of the central path; since the big concrete slabs settle differently and more slowly than the bricks, there is a vertical ridge at places, but it does not seem to be excessive. Driving cars on the bricks certainly makes it worse. When we do the management report at the ACM, we should announce that cars are allowed on the central path only for emergencies or when really big furniture is moved.
Someone also brought up the vertical iron band, which is starting to come out again at places. In the past, Kevin just pounded it down with a sledge hammer. We will ask him to do this again as part of his maintenance plan.
We looked at the water bills: they continue to be high. Apparently there is a leak under the lawn East of the CH. When the sprinkler person was here last time he said he would come back and look at it, but never came back.
Mangement agreed with putting gutter toppers on, but we also want to encourage the committees to spend their money, because committee work builds the community. Someone thought Mary and Kay have a priority list which gutters should be done first, therefore Hans will co-ordinate with Kay. Mike P also said that the parking lot roofs have an extra 2x4 for gutter toppers, and especially the West parking roof has lots of leaves etc from the many trees hanging over it. We will meet with our tax man at the beginning of November to see the tax implications.
We also discussed the Crown fence proposal, since Mike P will not be there when we discuss it at the ACM. Mike P would like the fence to be 4 feet plus 1 foot lattice on top, so that it does not look so closed and fenced in, but is prepared to stand aside if consensus is called about the 5 feed plus 1 toot lattice fence.
We discussed the taxes. Although the 2007 income of the Condo Association according to our own books was $1900, the taxable income was $2000 higher, and we had to pay $1200, i.e., 30 percent, as taxes. Right now, the 2008 income of the Condo Association is already at $7000 according to our own books. We would like to understand the difference between our income accounting and the taxable income, and ways to minimize taxable income. Therefore Linda is going to make an appointment with our tax accountant in early November. We are thinking of Mon, Wed, Thur, or Fri at 4-5 pm. Mike W, Linda, and Hans are going, and anyone else is welcome to join us. Please indicate your time availability if you are interested.
Hans.
://lists.econ.utah.edu/mailman/listinfo/WaCoMa
*Monagement committee Minutes Aug 20 2008*
Mike P., Linda R., Kay, Hans
We had no CROWN inspections in over a year, although several offices are inspecting us: the state, Utah Housing Development Corporation, Amex, (and who else?).
Year 15, the termination of CROWN, is a big science. They don't really know how to do it, we are among the first in this program. They have a full-time person working on it. General understanding: if the CROWN residents are taking over the remaining balance of the mortgage, which is going to be around $110,000, they will get ownership of the property. If those who moved in after the beginning sell it before their personal 15 years are over, then someone (but they don't really know who) will get a fraction of the equity.
CH Keying is still outstanding, but some management committee members think there is not really much reason to do it.
Play structure in North field: parents committee said they wanted to discuss it.
Next meeting on Sep 3.
We should be ready for a committee report on ACM Sep 10.
Kay and Mike P. cannot make the management committee meeting on Sep 17, and Mike P. will be very busy through October.
Upcoming deadlines: tax return is due Sep 15, and we still have to work on re-instating the Wasatch Commons Condo Association. For this the taxes have to be finished or something similar, some financial report has to be filed? Linda is working on it, and Mike P. is ready to assist.
://lists.econ.utah.edu/mailman/listinfo/WaCoMa
Ad-hoc commitee money: it seems Jairo worked 16 hours, and Mary supervised some of it. We did not cut a check, it would be best to get a written report from Mary, since she also had him work on her property and probably paid him..
Kevin: clarification that old late fees will remain, but no new late fees will be added. We did not yet get any of his bi-weekly reports.
We wrote a letter to Myste, agreeing with the payment schedule, but not with the word "tentative." Hans is trying to hand-deliver it to her.
Linda R needs to update our corporation status, but he does not kow where to find it on the web. Mike explained it, did that resolved it?
Nancy requested key to the inner office and the key box because she is at home during the day and people come to her when they are locked out. Kay has Hans's keys to make copies.
What about the brochure introducing cohousing? It seems almost done, Hans will ask Heather what it takes to get it done.
Addendum
From: WaCoHo on behalf of Hans Ehrbar
Sent: Wednesday, August 06, 2008 9:12 PM To:
Subject: [WaCoHo] Management Committee Minutes
Besides signing checks and monitoring our finances, the management committee decided to give Nancy a key to the inner office and the key box. She is at home during the day and people come to her when they are locked out.
We also had a question about the brochure introducing cohousing. It seems almost done, what does it take to get it finished?
I will also send a version to the full list in which some of the personal items are left out. [edited to remove names 10/4/18]
Hans.
Jairo will be here on Friday July 18 (day after tomorrow) but Vaughn and Joanne will not be there.
Here is what we want him to do: Lift the mulch mats around the honeylocust trees near NE corner of CH, replace them with bigger mats in the garage.
Trim [lovage] near the herb garden, since it grows into the walkway. Looks like celery on steroids, 6 feet tall. It is blocking the sidewalk
Put woodchips under NE widow of CH (sitting room)
Re-weed berm in front of CH
Works 4 hours at a time, he comes right around 9. After the meeting Hans and Vaughn talked to Mary. She said she would be here to supervise him.
[Person] had submitted a note that s/he will submit a detailed payment plan next week. Has been paying current rent, but nothing against her/his arrears. Linda asked if she should charge late fee. Answer: wait what the detailed payment plan looks like.
Regarding late fee, the sense is: If balance goes down month to month dont charge late fee. Do we want to start charging interest if there is a large balance month after month? After the meeting Hans discovered that the CCR's say on p. 22 that any amount overdue by more than one month should pay interest of 9 percent p.a., and if it is overdue more than 6 months the interest rises to 18 percent.
The following issue was discussed: Some members make prepayment of condo fees. Shall we give them a discount or interest? The general sense was no, that would be too complicated.
The last management committee minutes had the following passage:
:: We also think we have the following policy:
"If someone has not been late for 12 months and they miss one payment and make this payment within 30 days of its due date, their late fee can be waived if they apply for this."
Linda, who was not present at last management meeting, had a better recollection of the policy that was consensed by the ACM:
One time a year one can request permission to be late, and it will be granted with no questions asked. But this request must come beforehand. It is not for people who forget, but people who cannot make a payment on time.
Another item: maybe we should have more communication to the community about Kevin's dealing with Kier. Things are going very slowly, but Kevin is still on the ball.
Here is the address of the owner of unit 13, and the responsible person:
Kare Lewis, Mortgage Accoutant Primary Relocation, LLC 6077 Primary Pkwy, Ste 300 Memphis TN 38119 901.252.4521 (fax) 901.252.4721 karen.lewis at primary.com
Mary submitted a letter to get full reimbursement for the murphy bed, and it was granted.
CH furnishings committee should be contacted for fixing up the messy crafts room. Mary, Kay, and carol are presently on the committee. Furnishigs, and keeps and eye on supplies.
Ann contacted the realtor representing unit 13 and got a tour from him. She did not tell him that she lived here. He said zero about cohousing. He didn't even try very hard to sell the house.
We discussed Kay's trifold advertising Wasatch Commons. Put web URL into it. If someone has some real cool photos, she needs them. We would like to put those into unit 13, and Hans is going to contact the realtor.
Mike P: There is somethig in the CCRs about the community nature, but not very much. The CCR's are at [http://www......coho/WasCommonsDeclBylaw.pdf]. After the meeting, Hans skimmed through all 62 pages and did not find anything that would give away that we are a cohousing community.
Homeowners association must be reinstated.
For this we need financial statements. We only have until the beginig of October to do it, Do it ASAP because there may be things beyond our control.
Mike P works on it with Linda
Regarding Kevin's email: swamp coolers, and leaks because of them, are each homeowner's responsibility.
:: From: WaCoHo on behalf of Kay Argyle
Sent: Thursday, July 17, 2008 9:06 AM
To: 'Wasatch Commons Cohousing Members'
Subject: Re: [WaCoHo] Minutes of today's management committee
Clarifications to minutes.
CH furnishings committee should be contacted for fixing up the messy crafts >room. Mary, Kay, and carol are presently on the committee. (The mandates of the committee are) Furnishigs, and >keeps and eye on supplies.
The membership has consisted of Mary, Kay, and Carol. Mary & Kay have left the committee. Carol should be asked if she is continuing, and more members solicited.
The herb is spelled "lovage." It does pretty well at outcompeting weeds in its immediate vicinity, without becoming a problem itself, but it does have a tendency to start leaning over after flowering - the better to drop its seeds for next year.
Kay
We finalized the following policy, which was discussed several times in previous meetings:
"If someone is more than 3 months behind with their payment and either does not have a written plan or is behind on their plan, management has the obligation to bring the matter to the ACM."
We also think we have the following policy:
"If someone has not been late for 12 months and they miss one payment and make this payment within 30 days of its due date, their late fee can be waived if they apply for this."
Vaughn is writing a letter to Myste
We read Kevin's letter and Hans will tell Kevin that management agrees with it.
Follow-up to discuss next time: what is the status of reinstating the LLC status of the wasatch commons homeowners association?
*Management Committee Meeting June 18 2008*
Vaughn, Kay, Ann, Rebekka, Rebekka's son, Linda, Hans.
*Update on lights*
They are done. Mary and Kay worked on them on Friday, and Mary, Kay and Hans on Saturday, with the help of others.
Changed 6 bulbs, spraypained the hoods, painted numbers on them posts.
*Trampoline*
Parents committee wants to write a proposal for a trampoline.
Trampoline encourage children to play together without gender or age separation.
CROWN contract prohibits residents from putting up trampolines, but this trampoline is not put up by CROWN residents.
Rebekka outlined steps we can take to prevent it from being an attractive nuisance.
We also need release of liability.
Rebekka is willing to do the legal work.
This is a new design of trampoline, much safer than the usual ones.
the slides in the play area are also dangerous.
To do:
review the insurance contract to check whether trampolines are forbidden.
look through the bylaws
call insurance rep asking whether a trampoline will increase the premium.
then parents committee submits a proposal to ACM.
Where? Perhaps behind Rebekka's unit 5
Proposal sould be distributed at least 7 days before the ACM.
*Accounts Receivable*
If omeone submits a written plan and if they honor the written plan the late fees are waived.
Hans is going to speak with Adrienne.
Vaughn is going to write a letter to Myste. We need another plan.
plan needs to be in 6/28
next mgmt meetings on July 2nd and 16th
*Other business*
Warner Curtis, our account rep from the mutual fund, wants to speak to us.
Mike W and Kay are those most interested, let's wait until Mike is back.
*Common House Rekeying*
We decided to go ahead without Kevin. The decision was to rekey the entrance doors in mailroom, one on the East side, the one by the washers, and perhaps the children's room, and replace the other outside doors by deadbolt locks without keys. Guestrooms and other interior doors should be left with the old keys. But nobody wanted to take this on, so we adjourned.
://lists.econ.utah.edu/mailman/listinfo/WaCoMa
Regarding the lights, the decision was made that Hans would talk to Mary, apologize on behalf of the management committee, and ask her to fix the lights. Part of the discussion is also that we need to find a better storage location for the ladder. Hans is going to help her with the lights.
Discussion item for next time: Shall we have the rule that, if someone in crown is in arrears more than 4 months, and does not have a plan or is not following the plan, we will automatically go to the ACM. Fortunately we are not in the situation where we have to do this now, but it would be good to have a decision and also consult with the community about this issue. We did not want to decide this right now because not many people present.
After the meeting, Hans spoke with Mary, Mary accepted the apology and agreed, and Mary and Hans are going to fix the lights probably on Saturday. Mary said that perhaps the ladder could be stored behind the workshop?
Mary also said: the shop said that the smaller tiller is beyond repair. She asked if she could get permission to take it to recycling. Hans gave her permission provisionally, unless someone sends an email objecting to it.
Hans.
:/
From: WaCoMa on behalf of Kay Argyle
Sent: Wednesday, June 04, 2008 11:10 AM
To: 'Wasatch Commons Management'
Subject: Re: [WaCoMa] FW: [WaCoHo] safety and security??????
:: 1. I have no objection to Mary changing the lights. I also do not recall Mary being told she was "not allowed" to work on them, although there was discussion of alternate ways of doing it.
It appears no minutes were taken at that meeting (it was the one we held at your house, Linda). I believe it was Mike Wason who said it, in response to Mary saying she was planning to do it that weekend. I don't recall the exact words used, but she was definitely told not to. I objected. Nobody else did.
(Some stuff that probably should not be said by email, deleted here.)
I've pointed out to Mary that, since management is supposed to operate by consensus, it was not remotely "a decision by Management," but she wasn't mollified.
This alienation is costing the community literally, in cold hard cash. We are paying nearly $600 for just two loads of chips, which is half what we need. Any time previous we have needed chips, she has spent time cruising residential neighborhoods and sweet-talking tree crews into letting us have their wood chips free. That's a special talent that not everybody has, even if they were willing to make the attempt (which nobody is). Over the years we have gotten fifteen or more truckloads that way $4,000 worth of materials, gratis.
Kay
CHECKS.
Utilities & new check printing.
UPDATES.
Process committee asked for update on (a) deck repairs and (b) common house rekeying. Mike W is contacting Kevin to ask about status of deck repairs. Kay contacting Kevin to discuss rekeying.
SUBSTITUTE MANAGEMENT MEMBER.
Mike W will ask (by email?) if there are any concerns among community members about Vaughn filling in on management while Mike is gone this summer.
RESERVE FUND INVESTMENT.
Mike W has been learning about mutual funds. We have a single mutual bond fund. Oppenheimer Fund charges a back-end sales load. Sometimes loads are reduced the longer the fund is held.
A mutual fund is less risky than stock in a single company. Multiple funds are less risky than a single one. Common advice for diversification is to have funds in different market areas such as bond or stock, large or small cap, growth or value, domestic or emerging markets, etc. Indexed funds typically have considerably lower operating costs than managed funds.
Difference of opinion among management members -- stick to highly conservative approach of staying strictly with bonds, or adopt mildly conservative approach of having some stocks to improve growth potential, since some reserve fund needs have a longer time horizon. Deposits in reserve as tax-deferred; earnings are not. We would have to pay tax on capital gains if we sold any Oppenheimer fund shares to purchase shares in other funds. Could direct new deposits to start another fund account. Mike W and Kay will research.
PARENTS COMMITTEE LETTER.
Mike W presented a letter written by the parents committee which they would like management to co-sign. Will request parents committee to meet with management for further discussion.
FILING.
Agenda filled up; postpone doing filing until next meeting. Linda will do some preparation.
(Was there anything else? Kay)
We signed checks, discussed the balances for homeowner fees, and finalized the paperwork for changing the bylaws.
Management received the written notice from Brian with their intent to sell their unit.
Outstanding issue: water problems at Laraine's and Nancy's. We need to talk to Kevin about that.
Since the ACM is monthly, shall we also go to a monthly schedule? We have to pay bills twice a month, therefore we should stay on our present schedule.
Re: [WaCoMa] Mgmt committee minutes
On Friday, April 18, 2008 12:10 PM WaCoMa on behalf of Kay Argyle wrote:
Correction: written notices both from the Cousins and from Rebecca.
Thanks, Hans.
Kay
Mike W looked at our Mutual Funds and reported his findings:
(1) There is a 4.75% charge for withdrawals (but if we keep the funds longer the charge may be less). Hans thinks he remembers we discussed this when we decided on the Oppenheimer Funds.
(2) We have invested $70,000 into the same mutual fund and we should diversify.
(3) Mike looked at socially responsible investing; our fund is not that terrible but it is not one of the green funds. It is a low risk investment with also low return.
Hob: in the present real estate market many sources of easy financing have dried up, and it is in the interest of our sellers if FHA financing is available. Since ownership of more than 10% of the units in the same hands is no longer an issue, we think an obstacle for FHA qualification might be the right of first refusal.
Hob and Joanne were reading the bylaws and identified two paragraphs (article XIII, sections c and d), which we should simply delete. They will write a proposal for the next ACM, it needs 75% of the votes for approval. Then recording the new bylaws is not very expensive. Then we will see if after this we qualify.
Linda R's window:
There is a crack in her window, and this is apparently no longer covered by the warranty because the window is older than 2 years. It has to be replaced out of the CROWN funds.
://lists.econ.utah.edu/mailman/listinfo/WaCoMa
Linda left us a note that several people are behind with their condo fees, and these are the people who do not attend ACMs and probably do not know about the retroactive change. Kay said perhaps we should have sent out official letters of notification regarding these financial matters. We decided to write a letter, and tape the letters to the front doors, and not charge late fees if the difference is made up by April 10.
Mary wants an extra $100 reimbursement for the murphy bed, since she mistyped when she wrote the email telling us what it costed. We decided to grant it to her, but we would like a letter explaining the matter, for our own protection.
Mike P agreed with Linda R to make her corporate agent so that all corporate notifications go to her. He said that Wasatch Commons has fallen behind with their corporate registration, and that he will pursue this.
Ann got her roof fixed, this seems to be something the association is responsible for, and the bill was approved.
The issue of payment in lieu of the 4 hours monthly hour work committment came up again. Perhaps we can discuss this on Saturday's ACM?
We pursued the gutter cover issue; right now we no longer know who did our first gutter covers. Hans looked it up after the meeting in our old minutes. They are called Gutter Topper of Utah,
Gutter Topper of Utah 456 South 600 East Provo, UT 84606 Phone: 801-356-0300
Hans also found the following company:
Rain Gutter Specialties 9606 S Angus Dr. South Jordan, UT 84095 801-280-3110 http://www.utahgutter.com
Kay said in the meeting there was one company located closer with whom they had been less impressed, this must be them.
Hans.
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Mike W researched our investment, said that it was safe, with a decent return. He was looking at socially conscious investments, but does not recommend we change. Hans added that in the present uncertain time it is good to have a safe investment.
Mike P investigated our corporate compliance. We have three corporations: CROWN LLC and Wasatch Commons are ok, but the homeowners association was not renewed because our registered agent Judy Graham moved out and the mail got lost in the shuffle. It takes some work to reinstate it, and Mike is going to do this. He proposes that Linda R. should be the agent in the future.
Mike P will also try to get a copy of our CCRs scanned in so that we can put it on the web and give it to the Attorney Vicky is in contact with, regarding FHA approval.
Anne's roof is still leaking, not worse but the same. Mike P. will look at it.
Locks: Kay and Kevin D. have not yet met.
The question came up whether management should take on getting gutter covers for the houses. Initially we only did those with the most leaves, with the understanding that we would do all of them if the first ones worked out. We should ask during an ACM whether someone would like to step up and take it over.
:/ 4618 (20091118)
Check signing: do we have warranty info for the washer? Kay thinks it might be in their house.
Snow plowing was 65 the first time and 70 the two times after this, he raised us by $5
Our tax accountant wants us to sign a letter releasing him from liability etc., ignore him for now and see if that means he refuses to do our taxes.
CH reckeying: Kevin and Kay are working on it. New and excellent idea from Mary?: some of the outside keys should be some kind of latching deadbolt, so that one can go out and it will lock automatically behind you, but you must use another door to get in. The only doors with keys to get into the CH are the two mailroom doors, the door at the East end of the dining room, and the door by the laundry room. This will cost more initially but save for later rekeyings. As long as it does not exeed $400 it is pre-approved. The note taker thinks we have not discussed sufficiently the status of the children's room door.
Ann has a leak on her roof, seems to be condo association responsibility. She was encouraged to get it fixed, she knows someone who is really good but hard to get a hold of. It would be nice to first get an estimate and decide beforehand, but she can also get it fixed and get reimbursed afterwards.
Corporate registration renewal is due. So far Mike P has been doing it, but we may need to have a different cohouser to be the registered agent. Mike P and Steve H are watching for mail about this.
Central path. Who is shoveling it? It seems many people are, Hob is doing a lot. Perhaps the monthly work team should have responsibility? We did not really make a decision, there still seems to be a sand versus snowmelt issue to the notetaker which may have to be discussed in an ACM. But then who knows how much more snow and ice we will get this season.
Election of officers: Kay President, Mike W treasurer, Hans secretary.
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