Management Committee
Topics: review of year's accomplishments, Crown inspections, flooring
Management Committee
Topics: Utah St berm, rental #1, Crown Sprinklers; Crown Units; Renters
Discussion:
Management Committee
Topics: renting #1, unit #15 repairs, Utah St berm, Crown floors
Management Committee
Topics: Storm Drain Clean-Up; Unit 15; Unit #1; Unit #10; Crown Flooring;
Management Committee
Management Committee
Topics: Financials: Revised 8/21/02; Property Tax; Unit 15; Leasing of Wasatch Condo units; Crown leases;
Management Committee
Topics: unit 3 sale/lease, Crown: late rent, flooring
Next:1/8/03 at 7PM.
1) Elections to Mgmt will be held 1/11/03. Full and active membership on this committee would be a joy and a valuable asset to our community: 5 home-owners, 1 representative of renters and 1 representative of CROWN are the norm.
Our accomplishments this past year include:
If you see something in our community that needs attention, please join Management and find solutions!
4) Unit #7 is now up for sale, following our December game of musical units. Franny Trexler, the owner, needs to get an appraisal, in order that she set an appropriate price. Her selling procedure should also become organized, perhaps with the aid of someone on site. NAOMI will relay this thought to Franny.
As result of this experience, MYSTE now knows a very dependable contractor, whose name she will preserve.
Adjourn at 8:18 PM.
A letter to developer Mr. Iverson was written by Kay. Naomi spoke to his manager, Adam, who said that the sprinklers along our side of Utah street had been repaired and all restitution had already been made. KAY will test out the sprinklers. Naomi also put in call to Scott Weiler at SLC Planning (535-6159).
What should be the rent for Unit #15? Chris paid $395/mo + utilities. About $450 for 1 person, $485 for 2 + utilities, based on AMI,and number of bedrooms. Does Utah Housing have a ruling about density of occupation?
Units will be inspected on 1/7/03. Leases need to be renewed. Should rents be adjusted, based on AMI?
JOANNE will pay the property taxes on Crown. d) Flooring. Mary did repair Lori's toilet seal, in conjunction with flooring. Jennifer was reimbursed $650 for doing her own flooring.
Unit #15 needs finishing in preparation for new tenants. HEATHER will organize via e-mail the work needed.
Hyde family will lease Unit #1 from Bonnie, who prepared a simple lease: $475 per month for 12 months, plus security deposit of $575. Utilities to be paid by tenants, monthly dues to WCH will be paid by Bonnie.
Guide for renters at WCH was suggested by Kellie. We might provide a model lease agreement, setting standards. Should we review the leases of absentee landlords? This project shelved, due to reluctance to tackle.
Bonnie proposed that Mgmt Comm members be assigned, rather than elected, because too few are willing to serve on this Comm. Term is 2 years, staggered among the members to provide continuity. Heather and Joanne go off Jan/03. Renters need to be represented. Kay says that a sense of responsibility and commitment is needed. Naomi agrees, and feels that forcing the issue makes it seem that much less desirable. Joanne gave a good sense of the positive value of the Comm.
Condo fees are 3 months in arrears for Unit #3. Gerald paid in August (via Paul Abe). Not clear when Dwyers closed on their purchase. JOANNE will write to Dwyers asking for clarification.
Next Meeting 12/4 at 7PM.
Met Nov. 6, 2002 7:05 PM to 8:10.
Proposed that the Hyde family rent Unit #1 from Bonnie, starting 1/15/03 at latest and lasting for up to four years. Unfortunately, a family of 3 is larger than may be accommodated in a one-bedroom apt., according to our by-laws. (Also according to Crown unit regulations, which is why they cannot go for Unit #15.) Nevertheless, the Hydes have proved valuable members of our community, so we will allow a VERY EXCEPTIONAL EXCEPTION to our by-laws in this situation. BONNIE will report back to ACM.
Unit #15 has been fully and beautifully painted by George. It remains to clean the linoleum floors, replace covers to electric outlets/switches, obtain covers for 2 overhead lighting fixtures (MYSTE), repair 1 drawer in kitchen. There is a defect in the linoleum between kitchen and living room: MARY will obtain a runner carpet to cover this problem.
CROWN Units may be occupied by students in some circumstances, according to Hugh, who talked with Utah Housing.
Utah Street has been paved, before winter, thank goodness, but the East side in in need of various remediations: High slope will cause run-off of dirtchips onto street, one or two irrigation lines were broken, sprinkler heads were broken, weed-cloth and wood chips were disarranged, and a newly installed drain has no rimming to prevent intrusion of dirt. KAY & MARY will write to Mr. Iverson, asking that he meet with us to plan the remediation. Note that the planting level of trees must be maintained as original, in order for trees to survive. NAOMI will be the contact in arranging this meeting, hopefully Nov. 20 at 7-8 PM, during next Mgmt. meeting. (Phone Naomi at 974-5396 before 10 AM.)
Crown floors, follow-up. Viv reports that Carpet Giant was paid half of the total and will start on 11/9 to tile entries and baths in 2 units. MARY will replace leaking toilet rings in advance.
Heather asks to resign from Mgmt as renters' rep for the remainder of 2002.
Next meeting Nov. 20.
Alas, Amy and Steve H. had a long talk last night and decided to leave the community. They will certainly be missed. Also Heather will hang on with us until January. Thank you, Naomi for doing the minutes.
Attached are last night's minutes. Please let me know if there are corrections.
Viv
Clean up went well. Thanks to Naomi for setting this up.
Total labor and materials cost for repair of Unit 15 was $1842.92. All repairs are complete.
No one on waiting list as of yet. (Income limits for unit are: individual: $20,000/year; couple $22,900/year.
Discussion of whether to involve Utah Housing with the search. Not sure at this time whether this a good idea because we not get someone who is interested in co-housing.
Work party needs to be organized to clean up appliances.
Heather-could she do a brochure to "sell" cohousing?
Steve and Amy are looking into moving into Unit #1-looks this is going to happen. If they do move in then Unit #17 would be up for sale.
Heating duct still needs repair. Management has been informed.
Bonnie will f/u with Mgmt to make sure it is done.
Discussion began with what to do about Unit 15 flooring. Original linoleum not installed correctly, this is probably why it is currently buckling. Kay bought up issue of whether insulated flooring (i.e. Pergo) would be a good idea. Not sure adhesive would last as long because of heat. There is a possibility of finding someone besides Carpet Giant to do Unit 15 floors.
Discussion re who should install unit flooring (management or outside party). If Mgmt installed flooring, it would cut flooring costs considerably.
Discussion re whether linoleum is best option. Tile might work better with radiant heat but cost would be prohibitive if installed by outside party. Pergo might last longer than linoleum and not as expensive even if installed by an outside party.
Bonnie moved to consider linoleum as an option. Option will come down to labor costs. Explored option have someone (outside community) as a consultant and assist community members that are interested in installing tile in Unit 15.
After much discussion, it was decided that current linoleum in Unit 15 would be repaired. Carpet in unit should be professionally steam cleaned. This will be done after repair of floor.
Mary will ask maintenance to do the repair on the flooring.
Total Crown Floor Installation and Labor costs: $12,074. There will be an additional cost for installing moulding. Moulding probably will not add significantly to the final cost (maybe another $1,000). An additional $685 will be used to reimburse Unit #14 for previously installed flooring.
Next Meeting Date: November 6, 2002, 7pm.
Thank you for asking these questions before we get any further with renting #15. The max annual income is, of course, not as simple as it looks. I have to get with Hugh to nail it down specifically. However, I can give you some guidelines (1 person - $20-24K, 2 people - $22,900-27,480). More than 2 people in that unit won't work. What we've been thinking is that if there are 2 people in that unit they need to be related (ie. married couple, parent and child). I know evening meetings are hard for you but I would like you to come to Management tomorrow (7:00) for a few minutes so we can discuss options. If not, I can just pass on this info.
Hi Bonnie.
I'm not sure if you are the person to ask, but I have received a call about #15--a married couple, friends of Sarah Reeds. And Kevin has said he knows a law students with baby that may be interested. And Heather knows someone--single male. And Amy and Steven know of a divorced man with kids. Do we have any guidelines? Is it only for a single person? Could it be a mother with child? Can it be a father with weekend kids? Can it be a couple? Is there anything I can do to help this process along? I want to have a plan so that our next experience with #15 is a positive one. What are the next steps?
Vicky
n.b. A replacement for Paul is needed.
There are three entities involved in Wasatch Commons. Financials for each of these may not be merged. None of these is tax-exempt.
Property Tax notices have been received for individual and Crown units. The Crown notices will be copied by KAY, then distributed by MYSTE to Crown residents, to be reviewed. Crown taxes are paid by the Crown mortgage-holder.
Last year a few individuals appealed their tax evaluations successfully, reducing their taxes by about $150 per annum. JOANNE will consult with Mike P. and bring to ACM ASAP. Tax appeals must be made before 9/16. Recent property appraisals have been obtained by Kevin and by Linda; last year's are on record with Salt Lake County tax office. Each of us should compare the square-footage of his unit, the tax rate and comparable appraisals, in order to obtain the most favorable tax charges. Reductions made this year are likely to be extended in future years.
Chris Harris: paid $390 rent for August, but is still $45 in arrears. He also needs to start payments towards the repair of his unit, as he agreed to: $50 on 1st and 15th of each month to a total of $1500. KAY will write a letter to Chris expressing our appreciation for his cooperation and reminding of his obligations.
We are aware that our CCNR's limit the number of units that may be leased: although renters at Wasatch Commons have the same obligations to participate as owners, they may not serve on certain committees and may not block consensus votes, and thereby diminish the fullness of our community. MYSTE will bring this issue to PROCESS for their review.
Until now, leases have been an individual matter, but MGMT considers that it may provide a useful service to compare the leases extant and perhaps formulate a uniform lease agreement. The idea is not to exert control, but simply to provide oversight in the interest of helpful cooperation, and protection/information for tenants. BONNIE will consider further.
Leases for Crown units have never been renewed, although they should be each year. A Crown-renewal form is needed. Items subject to change: rent payments, damage payments, pet control, etc. Utah Housing provided the original lease forms, which were revised by Scott Cowley. BONNIE will provide an original, to be scanned onto disc by KAY.
Carry forward: flooring for Crown units.
Kevin details the status of Unit 3 potential sale. The initial agreement between Gerald and Kevin (15 pages long) was a lease for 10 months, now to expire on July 31: $1095 perrepairs; rentvalue; per month, of which $125/mo would be rebated if the home is purchased for $174,000 or its appraised value, whichever lower; plus security deposit of $5000. Kevin does not feel abused by this agreement, though we see the security deposit as unusually high. K. will speak to G. tonight, offering $157,000, on basis of other unit sales in the community. K. feels that G. does want to sell, and to avoid further hassles with the property.
Mgmt. discussion: Should Mgmt review all leases at WCH, providing guidelines and a standard form? Security deposit is usually first + last month's rent. Leasers should know that WCH By-laws must be followed, including participation. We will not, however, interfere in the present negotiations.
WCH payment to Kevin for his truck. KEVIN to provide Title documents.
Letter to Colleen, written by Kay, was approved, and will now be sent by KAY.
Crown Units. Bonnies did consult our Accountant; tax credit forms will be completed by 6/30. B. did meet with all Crown-ers on 6/17. They will meet again on 7/1 to consider repairs and who will pay for which portion; rental amounts in the leases; floor treatments. We agree to decide on an amount for floor amelioration, allowing each renter to use as he/she wishes. MYSTE will gather estimates for flooring.
Lease renewal for Chris, revisited. Round robin doscussion tells that we are all gratified by his payments catching up with overdue rents. His unit, however, is still far from repaired, and will continue to be inspected by LINDA, GEORGE, JON and VAUGHN. For the moment, we wish to generate good and normal relationships that will reinforce his good behavior.
Crown budget issues. Linda reports $26,000 in the Crown bank account. We do regularly pay off the loans from Utah Housing Finance Agency, but perhaps not to all other creditors. How much is committed??? There should be enough to cover flooring improvements for Lori, Myste, Viv and Jennifer (whose floor was done, but not reimbursed. 2 items of Crown mispayments: Myste has bank statements showing all of her payments complete, although one from last fall is recorded as missing. One of Jennifer's checks for $431 was credited as only $331. LINDA will have completed Crown budget report on 7/3.
The Crown balance of $26000 is being held in a checking account, without interest. A better arrangement could be made, to be investigated by LINDA and NAOMI. There are 3 entities with accounts: Wasatch Commons Condo Asso., Wasatch Commons Crown LLC, and Wasatch CoHousing Inc, the builders of Wasatch Commons which still holds in U.S. Bank some $30,000 for capital improvements.
Next meeting 7/3/02.
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