Management Committee
Management Committee
Management Committee
Topics: Utah street;
Management Committee
Topics: landscape bond, Crown repairs, Crown taxes, gas green tags, stucco #18
Management Committee
Topics: Unit 15; Financials; Billings;
Management Committee
Topics: Meeting Time; Safe; Linda on Budget; Present totals; Condo fee payments;
Management Committee
Topics: Crown flooring & repairs, Crown management, recycling
Management meeting cancelled.
Next: 9/10/03.
Since Hugh will not be here Sept 3, and since neither I nor Linda have agenda proposals, I suggest we dispense with our Sept 3 meeting. Please suggest agenda items for Sept 10.
Here are the minutes from 8/13/03.
Our Landscape Bond money was returned to us by State of Utah, thanks to efforts by Hugh. $8735 !!!
Linda has not yet sent her letter soliciting bank services to WCC.
WCC By-Laws requires advance notification of all unit sales and leases. Naomi requests that these rules be brought to attention of the community at next ACM. Or perhaps discussion will be in order at next Clearing Meeting, 9/24/03.
There is concern that other community rules are not being heeded:
There seems to be an expansion of pet mis-behavior: off-leash, within Common House, pooping all around. Note that dog pea kills grass, and especially thyme.
Smoking inside of common facilities is not permitted.
Such rules need to be reiterated and complied with.
Adjourn 8PM.
All names in ** have a task assigned: Please follow through!
We believe there is a discrepancy in the current land survey of the Iverson property just north of WCH. *Mike P.* has expressed our concern to Iverson and to SLC (Scott Weiler, 535-6159). He will follow up. It may become necesary for us to invoke an independent surveyor.
SLC Planning will hold a hearing on Iverson's "River Glen II": 5/14/03, 7:30 PM. Contact: Jacki Gasparik, 535-6354. From WCH, at least Hugh, Mike P. and Naomi will attend.
Sadly, Bonnie will be departing from Unit #22 in August, 2003. Kellie and Jon Scheffres will purchase #22. Then Unit #17 will be re-rented by the Wasons. Unit#1 will continued as rental to Hydes until about 12/1/03, and will then become available for sale. *Bonnie* will continue her role with crown/mgmt until mid-July, and will seek a good replacement.
The HP880 ink-jet printer now in the WCH office belongs to Sarah Reed. Linda has now obtained a new printer for Sarah, and we agree to pay $50 to retain the HP880 in our office..
Mary has investigated "Gutter Toppers" for protecting our 2.5 story-high gutters from clogging with leaves/ice. MARY will write a proposal, including estimates of cost.
Condo payments for 3 months on Unit #7 are owed to WCH by the Schreffres, because of a mis-understanding. We agree that they may pay as 3 monthly installments, without any late fee assessment. *Linda* will confirm this with Schreffres.
Vicky Wason is experiencing water damage from her deck, also observed for other North-side decks (but not for South-side decks, which have longer overhangs). It seems to be a 'flashing problem', causing water to run down the stucco walls, weakening the stucco. *Hugh* will seek out roofing companies, and involve *Steve* in correcting this problem.
The CROWN tax report and the report on completed CROWN repairs were completed by Bonnie, and submitted on time. 8) Directions for arriving at correction of all mal-functions will be spelled out and provided to each resident by *Naomi*.
Unfinished Business 8) Should our reserve savings ($25,000-plus) be invested to better advantage? Craig Crockett recommended to Hugh that they be invested in staggered CD's that are well insured. Univ. of Utah Credit Union may provide 'commercial' account paying more than 2% interest as well as check-writing privileges. There is a Credit Union branch office on Redwood Rd. *Naomi* was encouraged to pursue.
(a) SLC will want curbs and guttars along our property, but have not yet completed a plan; *Mike P.* will keep informed.
(b) Iverson will have to repair our sprinkler line, and perhaps adjust slope of berm to the pavement; *Amy Dwyer* will check sprinkler function and contact Iverson.
DeWayne Iverson, Iverson Investment Co., 3760 S. Highland Drive Suite 500, SLC 84106. Tel 277-9987.
Foreman on project = Adam, Tel. 509-6212. SLC Engineering: Scott Weiler, 535-6159.
Status of our insurance policies needs to be reviewed. We need up-to-date documents and assurance that payments have been made. Have we Earthquake coverage? What is our liability for workers on our property? *Naomi* will speak with Craig Crockett.
Gutters for the Workshop: Aluminium or galvanized? *Mary* will develop bids.
Condo fees for Unit#3 are 2 months in arrears. *Linda* will write Gerald Williams.
"GreenTag" inspections of gas-driven utilities: furnaces and water heaters. Should we combine with general inspection of all of our utilities, recommended every year or two, or wait until Questar may have to provide this service at its own expense???
Next: 5/21/03, 7PM, Common House.
WCC Landscaping Bond with SLC is about to be redeemed. SLC inspector found our landscaping satisfactory. Hugh filed the proper form with SLC and they will mail check.
CROWN repairs are ALMOST complete. Unit #15 is complete. Check of final payment,$908.68, was paid to Carpet Giant. Myste in Unit 10 still needs floor repairs and door threshhold. Myste will obtain a storm door pdq, or MARY will cover the threshhold for Maintenance.
CROWN Comm. met 4/1: Hugh, Bonnie and a few residents. Developing a routine yearly process for required tax reporting. Each resident will keep his own file, with duplicates to be held in WCC inner office. Each will now record income certification for both 2002 and 2003. LINDA will get all info on CROWN to Ted Hill by 4/7/03. Ted Hill, Accountant, will provide tax info. Residents provide other needed info and Tax Credit Compliance Report is the result. [Low income housing tax credits form the cost base for construction of low income housing. Records must be filed for 15 years and kept for 6 years more. A tax form goes to American Express, so they can collect their credits -- SO LONG AS WCC remains in compliance.]
Linda presented bills to be paid.
NAOMI will try to organize our need for GREEN TAG modifications of all gas furnaces and water heaters, to be prepared for revised gas mixture in 2005.
KAY will cover for Naomi on April 9, next Mgmt meeting.
Stucco has come off of the wall over porch of Unit #18. Repair required.
Next 4/9/03.
Flooring in Unit #15: complete (?), and 50% payment due to Carpet Giant " " #10: still not complete. HUGH will pursue. VIV will call Michael at Carpet Giant to assure that 'quarter-rounds' have been used to finish edges in all four units that they worked on.
How best to stash our reserve funds???
Consult Ted Hill, Craig Crockett: LINDA and HUGH. Ask how other non-profits do it. Expect hourly charges.
Compare:
Options: Use a combination of the above, with staggered time commitments. Borrow from some of our own accts, to create a larger pot.
Web search; Investment seminars.
NAOMI will copy Kevin Dwyer's 5/01/02 study of this.
4 checks presented by Linda for signatures. Dwyers are up-to-date for condo fees. Franny and Gerald are still in arrears: LINDA will send statements. We were notified of 4 adjustments to valuations of CROWN units. After 3/24/03 we should check on unit#10 adjustment. Saves us $638 per year in property taxes, thanks to Bonnie. Wells Fargo says we need "Corporate resolution" on our Money Market Acct, in which are our reserves. LINDA to pursue.
Company making "Gutter topper" will bid for WCH job. KAY will schedule their rep, Whitney, to visit a Mgmt. Meeting.
Recovery of Landscape Bond with SLC: HUGH will liaison with BLAST to invite SLC inspectors.
Explanation of CROWN financials will be offered to all by A.J. Anderson of Utah Housing at ACM on 4/23, 7:30 PM. Arranged by Bonnie, who will get special notice to all CROWN residents.
CROWN Comm. (All residents + Bonnie + Hugh) will meet 3/18 to start their tax reports.
Insurance Policies: KAY has not yet examined these. Wil check with Craig Crockett.
Adjourn 8:25 PM.
Propose 1st and 2nd Wednesday, each month. Exception: Monday, 3/17 (not Wed. 3/12). This leaves 3rd Wed. open for West Side Community Council, 4th Wed. for ACM.
The combination to safe in CH will be held by Hugh.
A firm system must be created for check-writing/recording. There should be 2 signatures per check. Check books for different accts. should have appropriate label on cover.
LINDA presented preliminary hand-out (3/5/03) for status of our 3 accounts. She is in process of rectifying these, relative to each other.
It was suggested that the reserve monies could be earning better interest. NAOMI will investigate opportunities.
With regard to CROWN LLC, A.J. at Utah Housing could be asked to inform us all of our CROWN arrangements. LINDA will invite her to ACM. [Correction: It was not Linda who volunteered to invite A.J.]
CROWN unit repairs are still not complete.
Myste's flooring needs completion, and payment made to Carpet Giant. HUGH will mediate. Myste's front door needs bottom strip to insulate. Other units may need door bottom strips. BONNIE must make final report to Utah Housing.
several are still paid late, or are in arrears. Somehow we must enforce acountability and $25/mo late fee, but still we would like to be sensitive to circumstances by offering to consider with debtors. Debtors must communicate their needs and make arrangements. LINDA will post notice in Mail Room. Hugh will bring to ACM-Clearing.
Present arrears:
Adjourn 9:15PM.
Next: Monday, 3/17/03, 7PM.
From: Linda Reed
Sent: Monday, March 10, 2003 8:49 AM
To: Naomi Franklin; Hugh Graham & Judy Jaramillo; Vivian Garcia; Kay Argyle; Bonnie Flick; Joanne Lovejoy
Subject: Re: Minutes from 3/5/03 meeting
Re: Minutes from 3/5/03 meeting
Naomi-- Thanks very much for doing this. It is very helpful. I have one small correction. It was not I who volunteered to invite A.J. I think someone else is doing this. Whomever it is, please let us know. Otherwise, I can pick up that small task.
Linda
Next Meeting 2/19/03.
1)Because Hugh and Kay are absent, we agree to postpone our election of officers.
2)Insurance policies: We shall ask Kay to review our policies and their statuses (stati??).
3)CROWN inspection results: inspectors' report following 1/7/03 inspection of 3 units: Actions needed: a) Unit #15 needs replacement of kitchen/dining linoleum. Debbie and Dan have opted for Pergo, at cost of $1800, installed (via Carpet Giant). We agree. b) Unit #10: front door needs weather stripping and blockage of its bottom edge. We will ask if Maintenance can fix this, with Viv or Myste supervising.
4) Bonnie proposes (in writing) a CROWN Sub-Committee, to consist of 3 home-owners in support of the CROWN residents. Idea to have CROWN residents take charge of all CROWN business. Mgmt suggests that this be a new Committee consisting of all CROWN residents plus 3 home-owners, one of whom should be a MGMT member, for liason purposes. Bonnie would have Hugh, Bonnie and Mike P. The proposal will be revised by BONNIE and sent on to Coordination.
5) Recycle. We consider Colleen's withdrawal and Steve Hyde's offer to carry on, and new possibility of service by SLC. Naomi has learned that SLC will now take recycle from condo complexes: 90 gallon containers can be rented at $6.50 per container per month; probably we will need 3. Essentially all materials are taken, without sorting, EXCEPT GLASS. We decide to go with Steve's good offer. NAOMI has arranged for Colleen to show Steve the ropes next Saturday, 2/15, 9AM.
6) Treasury. Linda, as Treasurer (presumptive) will have the mail box key, Joanne will retain an inner office key.
Linda has 3 bills in hand:
Page generated May 19, 2020